#EDIT CONDITIONAL MERGE FIELDS WORD FOR MAC CODE#Use parenthesis instead of asterisks for Code 39 barcodes in Microsoft Word. Code 39 Leading & Trailing Asterisks Not Working Change the line spacing to 0 (might have to use 0.06 or similar)ĥ.Highlight the paragraph offending symbol.To get rid of an extra page that won’t go away when you place the cursor at the beginning and hit Backspace: There’s an Extra Page at the Bottom Of My DocumentĪs mentioned before, Word likes to insert spaces. Clicking that will bring up the Mail Merge Wizard to help walk you through creating your mail merge.Ĥ. If you go to Start a Mail Merge and look at the drop down you get when you click it, “Step by Step Mail Merge Wizard…” will be the last option. Sometimes the Mail Merge Wizard will not launch automatically. Started The Mail Merge But Don’t Know What To Do Next This will force Word to go to the next record.ģ. Use a Next Record rule beside each instance of the merge field that you want Word to move to the next record. Having multiple copies of the same merge field on the same page can cause the first record to be repeated in all instances of the merge field on that page. Make sure any leading and trailing characters are right next to the merged field and don’t have any spaces between them and the merged field. If your barcodes aren’t working correctly, check for extra spaces around the merged field. Microsoft Word can sometimes add in extra spaces where you don’t want them. #EDIT CONDITIONAL MERGE FIELDS WORD FOR MAC HOW TO#We’re going to look at some of the most common problems and look at how to fix them. Since Microsoft Word looks at all of the pages as a whole vs Microsoft Publisher which looks at a single instance of your project, some problems can arise in Microsoft Word when mail merging. You can learn quite a bit this way, and you will be happier with the resulting merged documents.It’s easier to do mail merging in Microsoft Publisher, but it’s possible to do a nice mail merge in Microsoft Word. Try using different fields and see what happens. The best way to learn how to use merge fields is by experimenting. You can then insert fields just as you would in Word 97 or Word 2000. Choose Toolbars from the View menu, and then choose Mail Merge. In reality, it is easier to just display the Mail Merge toolbar in Word 2002 or Word 2003, and then use the tools available there. If you want to insert a merge field, you click on the More Items link to see which merge fields are available. If you are using Word 2002 or Word 2003, then you choose what to include from the options presented in the task pane. For instance, you can insert a conditional field that would check the value of a field in your data source and only include information if a certain condition was met. These fields don't represent data, but instead control how Word creates the final document based on information in your data file. This button allows you to place other types of controlling fields in your document. For instance, if you have a field named LastName in your data source, you can select that field when you click your mouse on the Insert Merge Field button. This button allows you to select, by field header name, the information to be inserted in your finished document. The two main buttons you will use are the following: This toolbar appears automatically whenever you have opened a main mail merge document that has a data source attached to it. If you are using Word 97 or Word 2000, you use the tools on the Mail Merge toolbar. Again, how you do this depends on your version of Word. Once you have started the mail merge process (as described in the previous tip), you can easily insert the appropriate merge fields. When you are creating your main mail merge document, you use merge fields to indicate where Word should insert information it extracts from your data source.
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